Navigating the costs associated with hotel stays can be tricky, especially when it comes to understanding extra person charges. These fees are often added by hotels when the number of guests in a room exceeds the standard occupancy, quickly turning what seemed like a great deal into a hefty bill.
If you’re short on time, here’s the answer: Avoiding extra person charges involves understanding the hotel’s policies, planning your booking strategically, maintaining clear communication with the hotel, considering other accommodation options, and capitalizing on loyalty programs and discounts.
In the following sections, we’ll explore each of these points in detail, provide tips for avoiding common mistakes, and discuss why understanding and avoiding these charges is important.
Understanding Extra Person Charges
When booking a hotel room, it’s crucial to understand the various charges that may apply to your stay. One charge that often catches travelers off guard is the extra person charge. Let’s break down what extra person charges are and when you can expect to see them on your hotel bill.
Definition and Purpose of Extra Person Charges
Extra person charges are fees that hotels may charge for each additional person staying in a guest room. These charges cover the additional costs of having more people in a room, such as extra linens, towels, and toiletries.
It’s important to note that extra person charges are not the same as room rates. Room rates are typically based on double occupancy, meaning the rate is the same whether there is one or two people in the room. Extra person charges only apply when there are more than two people in a room.
Typical Scenarios When These Charges Apply
Extra person charges can apply in various scenarios. Here are a few of the most common:
- When traveling with children: Many hotels consider children to be additional people, even if they are under a certain age. Check with the hotel for specific policies regarding children and extra person charges.
- When traveling with a group: If you’re traveling with a group of friends or family and need a room that accommodates more than two people, expect to see extra person charges on your bill.
- When adding an extra bed: If you need an extra bed in your room to accommodate an additional person, expect to pay an extra person charge for that person.
Always check with the hotel in advance to see what their policies are regarding extra person charges. Some hotels may have a flat fee per person, while others may charge a percentage of the room rate. Understanding these charges in advance will help you avoid any surprises when you check out.
Know the Hotel’s Policies
One of the most important things to do before booking a hotel is to read and understand its policies. This is especially true when it comes to extra person charges, which can vary widely from one hotel to another. Knowing the hotel’s policies in advance can help you avoid surprises and make an informed decision about where to stay.
Tips for Finding Information on Extra Person Charges
When researching hotels, it’s important to look for information on extra person charges. This information may be listed on the hotel’s website or available through third-party booking sites. Look for the following:
- Room descriptions that specify the maximum number of guests allowed.
- Amenity lists that mention additional fees for extra guests.
- Booking pages that ask for the number of guests in your party.
If you’re having trouble finding information on extra person charges, try contacting the hotel directly to ask about their policies.
How to Inquire About This Policy if It’s Not Clear
If you’re not sure about a hotel’s extra person charges, don’t be afraid to ask. Contact the hotel directly and ask for clarification on their policies. Be sure to ask about the following:
- The cost per extra person per night.
- Any restrictions on the number of extra guests allowed.
- Whether there are any age restrictions on extra guests.
Getting clear answers to these questions will help you budget for your trip and avoid any unexpected charges.
Booking Strategies
When booking a hotel for a group, several strategies can help you avoid extra person charges that can quickly add up. Here are some tips to help you navigate extra person charges:
Booking Rooms with a Capacity That Matches Your Group Size
Pay attention to the room capacity when booking a hotel room. If you have a group of four people, don’t book a room that only sleeps two. This will not only be uncomfortable but will also result in extra person charges. Instead, book a room that has a capacity that matches your group size. This ensures that everyone has a comfortable place to sleep without incurring extra fees.
Comparing the Cost of Two Smaller Rooms vs. One Larger Room
Compare the cost of booking two smaller rooms vs. one larger room. Sometimes, it may be more cost-effective to book two smaller rooms instead of one larger room that can accommodate your entire group. This is especially true if the hotel charges extra for each person over a certain limit. Do the math and compare the cost of both options before making a final decision.
Exploring Family or Group Packages
Many hotels offer family or group packages that can help you save money on extra person charges. These packages usually include a larger room that can accommodate your entire group, along with other perks like free breakfast or discounted parking. Explore these options before booking your hotel room to see if you can save money.
By using these booking strategies, you can avoid extra person charges and save money on your next hotel stay.
Communication with the Hotel
When booking a hotel, it’s important to communicate your needs and expectations directly with the hotel. This helps avoid unexpected charges and ensures that your stay is comfortable and enjoyable.
The Benefits of Directly Discussing Your Needs with the Hotel
By speaking with the hotel directly, you ensure that they are aware of any special requests or requirements you may have. For example, if you need a room with disability access or a refrigerator for medication, communicating this ahead of time ensures that the hotel can accommodate your needs.
Additionally, speaking with the hotel directly helps you understand their policies and procedures. Some hotels may have specific restrictions on pets or smoking, and by communicating with them directly, you can ensure that you are aware of these policies before your stay.
How Honesty and Negotiation Can Help Avoid Unexpected Charges
When communicating with the hotel, be honest about your needs and expectations. This helps avoid unexpected charges, such as extra person fees. If you are traveling with a large group or additional guests, communicate this with the hotel ahead of time to avoid surprises upon check-in.
Negotiation can also be helpful when communicating with hotels. For example, if you are booking a block of rooms for a wedding or event, you may be able to negotiate a group rate or package deal. Additionally, if you are traveling during a less busy time of year, you may be able to negotiate a lower rate for your stay.
Use of Extra Beds or Rollaway Beds
When booking a hotel room, it’s important to understand the policies around using extra beds or rollaway beds. These are additional sleeping arrangements that can be added to a room for an extra fee. Some hotels may allow them for free, but it’s always best to check beforehand.
Understand Policies Around Using Extra Beds or Rollaway Beds
Each hotel has its own policies around extra beds or rollaway beds. Some hotels may not allow them at all, while others may have restrictions or fees. Read the hotel’s policy carefully before booking to avoid any surprises.
If you’re unsure about the policy, call the hotel directly and ask. The front desk staff should provide you with the information you need to make an informed decision.
How These Might Help Avoid Extra Person Charges
Using an extra bed or rollaway bed can help you avoid extra person charges when traveling with a group or family. Most hotels charge extra fees for additional guests in a room, but using an extra bed can help you avoid these charges.
For example, if you’re traveling with a family of four and the hotel charges extra for each additional person, using an extra bed can help you avoid these charges. Note that some hotels may still charge an extra fee for the use of an extra bed.
Possible Fees for Additional Beds
Using an extra bed or rollaway bed may come with additional fees. These can vary depending on the hotel and the type of bed you’re requesting. Some hotels charge a flat fee per night, while others charge a percentage of the room rate.
Check the hotel’s policy carefully to understand what fees may apply. Some hotels may also require a deposit for the use of an extra bed, which will be refunded at check-out if the bed is not damaged.
To avoid any surprises, ask about fees and policies before booking your hotel room. This helps you make an informed decision and avoid unexpected charges.
Exploring Other Accommodation Options
When traveling with a larger group, it can be challenging to find accommodations that are both comfortable and affordable. While hotels often have extra person charges that can quickly add up, other options may better suit your needs. Here, we explore the benefits of vacation rentals or serviced apartments, compare their costs to traditional hotels, and consider their comfort and convenience.
The Benefits of Vacation Rentals or Serviced Apartments for Larger Groups
If you’re traveling with a larger group, vacation rentals or serviced apartments offer various benefits. They often have more space than a traditional hotel room, with multiple bedrooms, bathrooms, and living areas. This makes it easier for everyone to have their own space and privacy while still enjoying time together.
Additionally, vacation rentals and serviced apartments often come equipped with kitchens and other amenities like laundry facilities. This can be especially beneficial for families or groups who want to save money on dining out and have the convenience of doing laundry while traveling.
Comparing Costs of These Options to Traditional Hotels
While vacation rentals or serviced apartments may seem more expensive at first glance, consider the overall cost when traveling with a larger group. Traditional hotels often have extra person charges that can quickly add up, while vacation rentals and serviced apartments often have a flat rate for the entire space.
For example, a three-bedroom vacation rental may cost $300 per night, while a traditional hotel with three separate rooms may cost $150 per room per night, totaling $450 per night. In this scenario, the vacation rental is actually the more affordable option.
Considerations for Comfort and Convenience
While vacation rentals and serviced apartments offer more space and amenities than traditional hotels, consider comfort and convenience as well. A vacation rental may be further away from popular tourist attractions, while a hotel may be more centrally located.
Additionally, some vacation rentals may have stairs or limited accessibility, which may not be suitable for all travelers. Carefully consider your group’s needs and preferences when choosing accommodations.
Loyalty Programs and Discounts
If you frequently travel and stay at hotels, joining a hotel’s loyalty program can provide numerous benefits. These programs offer perks like room upgrades and free breakfast, and can also help reduce extra person charges for guests traveling with you.
How Joining a Hotel’s Loyalty Program Might Offer Benefits for Extra Guests
Many hotel loyalty programs allow members to add extra guests to their reservations without additional charges. For example, members of the Marriott Bonvoy program can add up to five extra guests to their room for free, depending on the hotel. Similarly, Hilton Honors members can add up to two extra guests to their reservation without any additional fees.
Some hotel loyalty programs also offer discounts on extra person charges for members. For instance, IHG Rewards Club members can receive discounts on extra person charges at select hotels.
Other Discounts or Programs That Could Help Reduce Costs
Besides loyalty programs, there are other ways to reduce extra person charges at hotels. Look for hotels that offer special discounts for families or groups traveling together. Some hotels may offer a free stay for children under a certain age or discounted rates for groups booking multiple rooms.
Booking through online travel agencies like Expedia or Booking.com may also offer lower rates for extra guests. Finally, call the hotel directly to inquire about any discounts or promotions available for extra guests.
Common Mistakes to Avoid
Extra person charges at hotels can be a frustrating expense for travelers, but there are several common mistakes that can make the situation worse. By avoiding these mistakes, you can save money and ensure a more pleasant stay.
Not Researching or Understanding the Hotel’s Policies
One of the biggest mistakes travelers make is not researching or understanding the hotel’s policies regarding extra person charges. Every hotel has different rules and fees, so it’s important to read the fine print before booking your stay. Some hotels may charge a flat rate per extra person, while others may charge a percentage of the room rate. Additionally, some hotels may only allow a certain number of guests per room or may require guests to book a larger room if they have additional people staying with them.
To avoid any surprises, check the hotel’s website or call ahead to ask about their policies regarding extra person charges. This helps you budget accordingly and avoid any unexpected fees upon check-in.
Sneaking in Extra Guests Without Notifying the Hotel
Another mistake travelers make is sneaking in extra guests without notifying the hotel. While it may be tempting to save money by having more people stay in the room, this can lead to problems. If the hotel finds out that you have more people staying in the room than you originally booked for, they may charge you extra fees or even ask you to leave.
To avoid any issues, be upfront with the hotel about how many people will be staying in the room. If you need to add an extra person, call the front desk and ask about their policies and fees.
Not Comparing Different Accommodation Options
Travelers often make the mistake of not comparing different accommodation options. While hotels may be the most popular choice, there are other types of accommodations that may be more cost-effective, such as hostels or vacation rentals.
Before booking your stay, take time to research different accommodation options in the area. Compare prices and amenities to find the option that best suits your needs and budget. By doing so, you may save money on extra person charges or even find a larger room that can accommodate all your guests without additional fees.
Conclusion
Understanding and navigating extra person charges at hotels can significantly impact your travel budget. Being aware of the hotel’s policies, booking strategically, maintaining open communication with the hotel, considering alternative accommodations, and capitalizing on loyalty programs and discounts are key strategies to avoid these additional costs.
It’s also worthwhile to explore any available loyalty programs or discounts. Avoid common mistakes such as neglecting to research hotel policies or trying to sneak in extra guests without notification. Always remember, careful planning and open, honest communication with your hotel can go a long way in ensuring a stress-free and enjoyable stay. The peace of mind gained from knowing you’ve secured the best deal without any hidden costs is indeed priceless.
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